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Voicemail sample messages for a professional impression


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Sample texts of a business voicemail

Answering machine texts to make a professional impression


Welkom bij de voicemail van VOICES. Op dit moment zijn wij gesloten. Onze openingstijden zijn van maandag tot vrijdag van 8u tot 17u. U kunt na de toon een boodschap en uw telefoonnummer inspreken, dan wordt u zo spoedig mogelijk teruggebeld.


Bienvenue sur le répondeur de VOICES. Nous ne sommes pas disponible pour le moment. Nous serons heureux de pouvoir vous aider durant les heures de bureaux du lundi au vendredi, de 8h à 19h.Vous pouvez nous laisser un message après le bip sonore et nous vous répondrons dès que possible.


You've reached the voicemail of VOICES. We are currently closed. You can reach us rom Monday to Friday from 9:00 am to 5:00 pm. Please leave a message after the tone and we will contact you as soon as possible.


Sie sind verbunden mit der Mailbox von VOICES. Leider rufen Sie außerhalb unserer Geschäftszeiten an. Wir haben von von Montag bis Freitag von 9Uhr bis 12U30 und von 13u30 bis 18 Uhr. geöffnet. Nach dem Signalton dürfen Sie uns gerne eine Nachricht hinterlassen. Vielen Dank für Ihren Anruf.


(Mensaje para buzón de voz:)
Se ha comunicado con el buzón de voz de VOICES. Actualmente estamos cerrados. Puede comunicarse con nosotros de lunes a viernes de 9:00 am a 5:00 pm. Deje un mensaje después del tono y nos pondremos en contacto con usted lo antes posible.


(Mensagem de correio de voz comercial padrão:)
Você ligou para o correio de voz do VOICES. No momento estamos fechados. Você pode entrar em contato conosco de segunda a sexta-feira, das 9h às 17h. Deixe uma mensagem após o sinal e retornaremos o mais breve possível.

The importance of a professional business voicemail

If your business is closed or you cannot be reached, it is helpful to leave a voicemail message. That way, people can leave a message and know that you will contact them soon. It makes communication possible even when you are not readily available.

3 benefits for your business

  • You will not lose any important message
  • Your customers will be called back quickly
  • A warm voice exudes confidence

Tips for good voicemail texts

We create professional audio files for your business telephone system. This will improve your image and increase customer satisfaction. Because both you and your customers deserve it.

Ask for your caller's contact information.
Welcome, you are connected to the voicemail of [VOICES]. We are unable to answer your call for a moment. Please feel free to leave your name and number, and we'll call you back as soon as possible.
Do you choose the you-or-you form of address? Both can be done, but stay consistent.
Welcome, you are connected to the voicemail of [VOICES]. We are unable to answer your call at this time. Please feel free to leave your name and phone number and we will call you back as soon as possible.
Feel free to be transparent, often customers show understanding for that
You have reached [VOICES]. Due to overwhelming busy times we are unable to speak to you directly at this time, please leave a message and we will call you back as soon as possible. We apologize for the inconvenience - you can also send an e-mail to [EMAIL].

Also interesting:

Create the perfect voicemail text with our tips & tricks!

If you plan to order a professional voicemail message from, it's best to take a few things into account. For example, if you want to offer a choice menu with different options, there are several ways to go about it. Not sure how to write a voicemail message or still have doubts about some sentences? In this article, we'll give you some handy tips and tricks!

As you can see in the video above, it does tend to go wrong with the auto-dial menu when calling a business. So read on quickly to find out the best way to handle this!


The first sentence of your greeting is extremely important. You should always make it immediately clear to callers what your company's name is and how they will be helped. Think about the logical next steps: should a caller choose an option in a selection menu? How can a caller be put in touch with a specific employee?

Welcome to For after-sales service, print 1. For accounting, print 2. For technical support, print 3. A staff member will be happy to help you as soon as possible.


Always look at things from the caller's point of view. What are their needs? Is your after-sales service getting the most calls? If so, make that service the first option in your selection menu. Organise the options in the menu by order of importance.

Welcome to, the voice agency for your personalized voicemail message! For after-sales service, press 1. For help desk, press 2. For questions about our voices, press 3.

Keep it short

Do you have an on-hold message or an announcement that the company is currently unavailable? Make sure to keep it short and to the point and don't let your caller wait too long! Callers who have to wait a long time before someone takes their call will be reluctant to phone your company again.

Welcome to, the voice agency for your personalized voicemail message! We are open every day from 8am to 6pm. You can reach us by email at, by phone at 027 93 19 91 or via the chat on our website. One of our staff will be happy to help you as soon as possible. Thanks for waiting and see you soon.

Be transparent and clear

Do you offer an emergency service such as a locksmith, ambulance, doctor or veterinarian? If so, communicate right away that callers can press a specific button to speak with an employee or request emergency service. Can callers leave a message after which an employee will call back? If so, clearly indicate what specific information they should leave in the message so that employees are aware of all calls.

Welcome to emergency service Janssens. For emergencies, press 1. For appointments, press 2. For more information about our services and departments, press 3. For non-urgent matters, please leave a message. Please include your name, message and phone number after the beep. One of our staff will return your call as soon as possible. Thank you for your call.

Be uniform

Do you greet callers in multiple languages? Then extend this to all messages, but watch out for difficult words. Callers want to be helped easily by the voice mail voice. If you use time notations or specific info such as email addresses, make sure they are easily audible to everyone. That way callers can easily remember or note important info.

Welcome to Bienvenue chez Welcome to To continue in Dutch, press 1. Pour continuer en Français, appuyer sur 2. For English, press 3.
For questions or comments, contact us at
Pour des qestions ou des remarques, veuillez-nous contacter à l'adresse
For questions or comments, please contact us at

Make your message timeless

Make sure your message is useful within your company for a long period of time. Also, use as few proper names or specific dates as possible to avoid confusion. Unless, of course, you want to indicate a specific closing day or period to callers. Of course, a fixed message during a vacation period is highly recommended!

Welcome to IT Service nv. We are open every day from 8am to 6pm. During the month of July, our offices are closed on Mondays. For sales, press 1. For helpdesk, press 2. For technical support, press 3.

Of course, a personalized voicemail message is different for every business. But there is a well-written voicemail text for every business! Do your own research and find out what needs callers have most to create the ideal message. Also, do some testing of your system yourself to pick out any errors or difficulties.

Do you have other questions or are you still unsure about a text? Feel free to contact us via chat, email or phone and we'll be happy to help!

Also interesting:

Here's how to leave a business voicemail message

4 quick tips for a professional voicemail

Do you get palpitations just thinking about leaving your voicemail? Understandably, recording a professional voicemail properly and clearly is not for everyone. And yet ... There are a number of basic rules you can follow. We are happy to give you four tips to help you succeed. Take a break, take a deep breath and continue with our best practices!

1. Pace, pace, pace!

No, you shouldn't say your voicemail like a speeding train, but a slow menu full of repetitions is no use to anyone either. Start with the menu and leave out all unnecessary information. It's all about the caller, so the trick is to get them talking as quickly as possible.

2. Get a professional shot

A barking dog, someone typing or a phone ringing in the background? Those are mistakes! If you do record your voicemail yourself, make sure the recording is of professional quality. Also select a pleasant phone voice with proper intonation, volume, pronunciation and intelligibility. Keep recording until you get it right, or engage us of course ...

3. Monitor and hone

Make sure you monitor what most people are calling for. Do certain questions come back often, is it about complaints or maybe everyone wants to know the opening hours. If questions come back often, make sure you put the answers crystal clear on your website as well. An FAQ can certainly add value. That way you eliminate a lot of phone calls and possibly frustration. Moreover, you can work more efficiently yourself.

4. People, not robots

You're a human company, doing everything for your customers, and then you're going to expertly ruin that image with a robotic voice speaking into your message: no, right? A good phone voice is warm, friendly, easy to understand and comes across as professional. Knot it in your ears!

Need help as well as a professional voice?

Get it right the first time? Count on one of our professional voices to record your message. We think along with you, match the right voice to your company and speak your message crystal clear and possibly with a twist. At we have an abundance of voices and inspiration. An affordable message for your voicemail? We'll get it done!

Also interesting:

6 sample messages for a professional voicemail

Voicemail messages for every situation

You may not always think about it. But business voicemail messages can strengthen the bond with your customer. So be sure to leave a positive indrku, even when you are unavailable. These 6 voicemail sample messages will ensure that you come across as both professional and personal to your contacts. You can easily have these texts recorded by our voicemail voices.

Personal Voicemail

A personalized voicemail is short and sweet. Include your name and when you will be available again. You can ask the caller to leave a message after the tone. Be sure to emphasize the information you need from the caller. For example, name and phone number.

Sample message for your personal voicemail

Hello, this is Thomas' voicemail. I am not available at the moment. If you leave your name and phone number, I will call you back as soon as possible. Thank you!

Voicemail for the entire company

When you are leaving a message for your entire company, you will want to come across as a little more formal. Mention your company name, your business hours, how you will contact the caller and where he or she can find more information about the company.

Sample message for your business voicemail

Thank you for contacting VOICES. Unfortunately, no one is available to speak to you at this time. We can be reached Monday through Friday, 8 am to 5:30 pm. Please leave your name and phone number and we will call you back as soon as possible. For more information, please visit 

Voicemail for your department

The voicemail message for the department includes the name and hours of operation. You can also state how you will be contacted back and which department can be reached at this time.

Sample message for your departmental voicemail

You have reached the billing department of VOICES. Unfortunately, we are unable to reach you at this time. Please leave your name and phone number after the beep and we will call you back as soon as possible. You can also send us an e-mail at

Have a professional voicemail message recorded?

Want to have your voicemail message recorded by a professional voice? That's exactly what we do. Click here to listen to our voices. 

Voicemail vacation message

Does your business close during the vacations? If so, it's best to set up a custom voicemail message. Mention that your business is closed due to a vacation and indicate when you will open again. Make it personal, too: wish your callers a happy vacation! Would you like to receive voicemail messages by mail? Most VoIP operators allow you to set this up.

Sample message for your vacation voicemail message

Thank you for calling VOICES. During the end-of-year period, we will be closed between December 24 and January 2. After that, we will be back on weekdays from 8 am to 5:30 pm. You can leave a message after the beep. We wish you a Merry Christmas and a happy year-end. See you next year.

Voicemail in case of illness

Sample message for your illness voicemail message

Thank you for calling VOICES. Due to illness, we are currently unavailable. Do you have an urgent question? Then please leave your name and phone number after the beep. You will be called back as soon as possible. Would you like more information? Then visit our website Thank you in advance for your understanding.

Voicemail for exceptional situations

It is best to prepare for exceptional situations. A system failure, a snowstorm, an accident or a business meeting. You don't necessarily have to explain the reason in your message, but you can mention that you are unavailable due to exceptional situations.

Sample message for exceptionally closed

Thank you for calling VOICES. At this time, we are exceptionally unavailable. Please leave your name and phone number after the beep and we will call you back as soon as possible. Please visit our website at for the most current information. 

Have a professional message recorded?

We advise you from writing your voicemail message to having it professionally recorded by a voicemail voice. Please feel free to email us if you have any questions. We will be happy to help you!

Also interesting:

Voicemails and why you should have them recorded by a professional voice actor

Voicemail voiced by voice actor

Voicemails are an important part of any business. It is the first point of contact for your customers and can make or break their experience with your company.

Professional voice actor

Voice actors are professional speakers. They specialize in recording telephone greetings and other texts. They can be used to record voicemails for businesses, giving a more professional feel than a standard recorded message.

Voicemail recording service

A voice mail recording service provides recording services to businesses that do not have the resources or equipment to perform this task themselves. A professional voice actor records messages that sound natural, friendly and inviting, enhancing the customer experience when they call in.

Why record your voicemails with a professional voice actor?

Business voicemail message

Voicemail messages are a great way to stay in touch with your customers. And a professional, personalized voicemail message can help you make a good impression on them.

Having your voicemail recorded

If you do not have time to record your own voice, or if you are unsure about how you sound on the phone, consider using a professional voicemail recording service. This is especially important for businesses that rely on phone calls to generate revenue or have customer service.

Record a professional voicemail message as quickly and efficiently as possible offers high-quality voicemail opnaems voiced by voice actors, designed to be more attractive and memorable. Contact us if you have any questions about this. We will be happy to assist you.

Conclusion: trust the professionals! Record your voicemails with a professional voice actor to improve the first impression of your company as.