Need inspiration for your phone system? We have collected 31 professional sample texts for every situation: from holidays to choice menus.
13 Feb 2026
1 min read
31 sample messages for your business voicemail
Need some inspiration for your telephone switchboard? We’ve put together 31 professional sample scripts for every situation: from holiday messages to menu options.
Terms used in this article
Short definitions that help you decide faster.
Outside office hours
A message that plays when you do not answer outside of opening hours, with a next step for the caller.
Quote calculator
A quick way to get an indication of budget, approach and planning for a voice recording.
Out of office
A message stating that you are temporarily unavailable and when you will return, including an alternative contact channel.
Telephony
Voice-overs for telephone menus, messages on hold, and voicemails. We charge per prompt (one short message) or per word, depending on the scope.
For larger telephony projects (multi-level IVR, multilingual, holiday and public holiday messages), we provide a package price.
Phone menu
IVR selection menu with options ("press 1", "press 2"). Helps callers reach the correct service more quickly.
IVR
An IVR (Interactive Voice Response) is an automated telephone system that allows callers to make choices in a menu via their keypad or voice.
Why is a good IVR voice important?
An IVR is often a customer's first point of contact with your company. A warm, professional voice in your menu ensures:
- Reduced frustration: Clear instructions help callers reach the right department faster.
- Professional image: Instead of a robotic standard voice, you project authority and friendliness.
- Efficiency: Your team is only connected with relevant enquiries.
At Voices.be, we ensure your IVR scripts are not only technically perfect (8kHz), but also sound human and inviting.
