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Welcome texts for a professional telephone system

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Have your welcome greeting recorded by a beautiful telephone voice?

What do your callers hear when they call your company?

Sample texts of welcome greetings

Answering machine texts to make a professional impression

Dutch:


(Welkomstbegroeting:)
Bedankt voor het bellen met VOICES.

French:


(Pré-décroché:)
Merci d'avoir appelé VOICES.

English:


(Greeting message:)
Thank you for calling VOICES.

English:


(Begrüßungsansage:)
Vielen Dank für Ihren Anruf bei VOICES.

Spanish:


(Saludo de bienvenida:)
Gracias por llamar a VOICES.

Portuguese:


(Mensagens de saudação e boas-vindas:)
Obrigado por ligar para o VOICES.

The importance of a good welcome greeting

For new customers, this is the first contact with your company. That first impression is critical. Want to exude confidence and eliminate frustration? Have a nice Voices.eu-voice say the welcome greeting and ask your caller to stay on the line for a while.

3 benefits for your business

  • A warm and friendly welcome
  • First impression of professionalism
  • Positive start for communication

Tips for a customer-friendly welcome greeting

We create professional audio files for your business telephone system. This will improve your image and increase customer satisfaction. Because both you and your customers deserve it.

Are you recording calls? Please mention this to your caller.
Welcome to [VOICES]. This conversation may be recorded for training purposes.
Keep it short
Welcome to [VOICES]. We will help you in a moment.
Feel free to add a personal touch. That creates a bond.
Welcome to [VOICES], the specialist in professional telephone greetings. Our project manager Elias will get back to you as soon as possible.

Also interesting:

Good welcome texts for your phone.

Welcome texts for your phone.

Whether you have a PBX, or you just want to upgrade your personal voicemail; a good welcome text for your phone is crucial! Without clear welcome text, you run the risk of leaving a negative first impression. In addition, a clear intro on the phone is much more convenient for your customer or prospect to leave information. Want to hear examples of welcome texts for the phone? Then you can find them here listen to them here.

[Company]. Good day and welcome. All of our staff are currently on call. We will get back to you as soon as possible.
Thank you for calling. All of our staff are currently on a call. Your call will be answered as soon as possible. Thank you for your patience.
Welcome to [company]. Please stay on the line... Merci de rester en ligne....
Good day, you are connected to [company]. Please wait one moment. We will do our best to speak to you as soon as possible.
[Company]. Thank you for contacting us.

A telephone welcome text in Dutch, English and French.

Do you have callers in multiple languages? Then it is best to have the welcome text on your telephone system recorded in different languages. Our multilingual voices can speak this dialectlessly and professionally for you.

Thank you for calling. All of our staff are currently on a call. Your call will be answered as soon as possible. Thank you for your patience.
Thank you for calling. All lines are currently engaged. Your call will be answered shortly. Thank you for your patience.
Merci pour votre appel. Toutes nos lignes sont occupées pour l'instant. Votre appel sera pris en charge dans les plus brefs délais. Nous vous remercions pour votre patience.

Have a welcome text recorded as voicemail on your phone - outside of business hours?

An out-of-office welcome text? It sounds a bit contradictory. But your voicemail greeting is the perfect way to still welcome your callers during your absence. Indicate when you can be reached again or what action is best for the caller to take. For example, after your welcome greeting, you can ask them to leave a message after the tone. Or to send an e-mail to your support address. Maybe you prefer a website visit - where the most frequently asked questions are listed under the FAQ page. The choice is yours: but keep it to a maximum of 2 options. That way it stays clear to your caller.

Welcome to My Company. We are not available at the moment. Please leave your name and phone number after the tone and we will call you back as soon as possible.
Thank you for contacting My Company. Unfortunately, no one is available to speak to you at this time. Please do not leave a voicemail message but contact us at info@mijnbedrijf.be . For more information, you can always visit our website at www.mijnbedrijf.be.	
Welcome to My Company. Our office is currently closed. We are available every business day from 9 am to 5 pm. Please feel free to leave your name and message after the tone and we will call you back as soon as possible.

Have a voicemail with welcome text recorded on a holiday?

Even if you are absent on a holiday, you can greet your caller with a welcome text. Mention that you are closed today due to a holiday. Abroad, it may not be a public holiday on that day. It is a good idea to say when you will be available on the phone again.

Welcome to My Company. Due to a national holiday, we are exceptionally closed today.
Welcome to My Company. We will be closed during the Easter vacations. We will be available again from X.
Welcome to My Company.Due to a holiday, our offices are closed. We will be happy to help you back on the next business day.

 

Also interesting:

SET UP A PROFESSIONAL CORPORATE VOICEMAIL WITH THE HELP OF THESE SAMPLE TEXTS IN 4 LANGUAGES

Examples of business voicemail texts

Your business voicemail is hugely important, because callers always want to be customer-focused. A good voicemail means happy customers! In this article you can read some good examples.

With a business voicemail , you have two options: you are a business owner or self-employed and want to answer callers professionally, or you have a business with a PBX and want to make the most of that PBX and set up a good business voicemail.

As a business owner or self-employed person, you usually don't have a complicated phone system and can only set up a regular voicemail and speak into it. Then the rule is: keep it short! Large companies with a PBX have many options for setting up a business voicemail. The rule here is: keep it as logical and clear as possible. A complicated phone system or business voicemail is not a fun experience for your customers. Therefore, you need to greet and guide them well within the various choices.

Voices.eu is an online voice agency where you can order and have your business voicemail recorded in just a few clicks! Below are some examples of business texts to give inspiration!

Short business voicemail in Dutch

Welcome, you are connected to the voicemail of [VOICES]. We are unable to answer your call for a moment. Please feel free to leave your name and number, and we'll call you back as soon as possible.

Short business voicemail in French

Bienvenue sur la messagerie du [VOICES], Ce répondeur ne prend pas les messages vocaux. Pour les prises de rendez-vous ou pour laisser un message vocal au docteur, veuillez composer le 1. Nous vous rappelons que pouvez également prendre rendez-vous online sur le site internet : [SITE]

Short business voicemail in English

You've reached the voicemail of [VOICES]. We are available from 9 am till 6:00 pm. Please leave us a message and we will get back to you within our office hours.

Short business voicemail in German

Willkommen, Sie sind mit dem Anrufbeantworter von [VOICES] verbunden. Wir konnten Ihren Anruf einen Moment lang nicht entgegennehmen. Hinterlassen Sie einfach Ihren Namen und Ihre Telefonnummer und wir rufen Sie umgehend zurück.

Welcome text for a telephone system in Dutch

Welcome to [VOICES]. Thank you for contacting us. One of our staff will help you in a moment. Please stay on the line for a moment.

Welcome text for a telephone switchboard in French

Bienvenue chez [VOICES]. Merci pour prendre contact avec nous. Un de nos employers vous aidera dans quelques instants. Merci de restez en ligne.

Welcome text for a telephone system in English

Welcome to [VOICES]. Thank you for contacting us. One of our employees will be with you in a moment. Please hold the line.

Welcome text for a telephone exchange in German

Willkommen bei [VOICES]. Vielen Dank, dass Sie uns kontaktiert haben. Einer unserer Mitarbeiter wird Ihnen in wenigen Augenblicken helfen. Bitte bleiben Sie in der Leitung.

Choice menu for a telephone system in Dutch

For purchasing service, press 1.
For sales service, press 2.
For accounting, press 3.
For technical service, press 4.
For all other inquiries, press 5.
If you wish to listen to this selection menu again, press #.

Choice menu for a telephone exchange in French

Pour le service d'achat, appuyez sur 1.
Pour le département des ventes, imprimez 2.
Pour le service comptable, appuyez sur 3.
Pour le service technique, appuyez sur 4.
Pour toutes les autres questions, appuyez sur 5.
Si vous voulez réécouter ce menu, appuyez sur #.

Selection menu for a telephone system in German

Für die Einkaufsabteilung drücken Sie die 1.
Für die Verkaufsabteilung drucken Sie bitte 2.
Für die Buchhaltungsabteilung drucken Sie 3.
Für die technische Abteilung drücken Sie 4.
Für alle anderen Fragen drücken Sie 5.
Wenn Sie dieses Menü erneut anhören möchten, drücken Sie #.

IVR menu for a telephone system in English

For the purchasing department, press 1.
For the sales department, press 2.
For the accounting department, press 3.
For the technical department, press 4.
For all other questions, press 5.
If you want to listen to this menu again, press #. 

Of course, a business voicemail is different for every company. But there is a well-written business voicemail text for every business! Do your own research and find out what needs callers have most to create the ideal message. Also, do a test of your phone system yourself to pick out any errors or difficulties.

Do you have other questions or are you still unsure about a business voicemail text? Feel free to contact us via chat, email or phone and we'll be happy to help!